INVOICE
INVOICEPage 1 of 50
1,000 lines
INV 1INV 2INV 3INV 4INV 5
many invoices
Read
Every invoice the morning it lands. Scans and handwriting too.
Typing every invoiceAgent Zero does it
Reads.
Matches.
Books.
Checks.
Then it posts to your ERP.
Your team approves from one email.
INVOICEPDF
Sahyadri Footwear₹19,14,000
The usual suspects
Money leaks from AP
in four places.
SUSPECT 01
INV 0412INV 0412×2
Paid twice
Checked against every past invoice from that vendor.
SUSPECT 02
Billed100
vsReceived80
Over-billed
Matched to the goods receipt. Debit note the same day.
SUSPECT 03
On the bill29ABCDE1234F1Z5
Your company27ABCDE1234F1Z5
GST credit lost
GSTIN and state code checked before it posts.
SUSPECT 04
Vendor's ledger
Your books
Ledgers don't tally
Every invoice and credit note booked the day it lands.
The four steps
What happens to
every invoice.
1,000 lines
many invoices
| Line | PO | Goods receipt | Invoice |
|---|---|---|---|
| Pairs | 1,200 | 1,160 | 1,200 |
| Rate, 40 pairs | ₹1,650 | — | ₹1,850 |
Posts ₹19,14,000Debit note ₹74,000
Match
Invoice, PO and goods receipt, line by line.
Amazon · invoice #1852From your past entries
Consumable or asset?Cartridge (HP 680)→
GLOffice supplies 726543
Printer (Canon G3010)→
GLAsset clearing, IT 410161
Past bookings disagree? It asks once.
Import duty: which GL?→Inward Freight.→Rule saved ✓
Book
Vendor, GL, TDS code and cost centre. Learned from your past entries.
From the vendorSL/2627/1182₹1,18,000Original
=Forwarded by the storeSL/2627/1182₹1,18,000Held: duplicate
Same vendor, same invoice number
Check and post
Duplicates, over-billing and wrong GSTINs are held. The rest posts to your ERP.
Your ERP
We slide in.
Not bulldoze.
Your systems. Your spreadsheets. Your channels.
Invoices arrive
Email
Slack
WhatsApp
SheetsAgent ZeroReadsMatchesBooksChecks
Posts to your ERP
NetSuite
ERPNextSalesforce
HubSpotEvery day at 6 PM
Less typing.
More deciding.
One email: what posted, what needs you.
Agent Zero · to AP lead · 6:00 PM
Posted 40 invoices.
1 needs your call.
Sahyadri FootwearDebit note raised
₹19,14,000Posted to ERP
Hari LogisticsGSTIN and address don't match
₹2,36,000On hold
39 more invoicesMatched to PO and GRN
₹48,20,450Posted to ERP
Go aheadKeep it on hold
Simple math for finance controllers
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